Privacy Policy

Effective Date: 07/11/2025
Website: https://www.whitetail.co.nz

The Rakiura Whitetail Trust (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This policy explains how we collect, use, store, and share information when you interact with our website, services, and related platforms.

1. Information We Collect

We may collect personal information in the following ways:

• When you contact us by email, phone, or through our online forms
• When you register for updates, events, or volunteer programmes
• When you make a donation or payment through our website
• When you provide feedback, participate in surveys, or share hunting data
• The information we may collect includes:
• Your name and contact details (email, phone number, address)
• Payment details (for donations or purchases)
• Information you choose to provide in messages or forms
• Technical information such as your IP address, browser type, and site activity (collected via cookies or analytics tools)
• We do not collect sensitive personal information unless it is directly relevant to our work and provided voluntarily by you.

2. How We Use Your Information

We use the information we collect to:

• Respond to enquiries and provide information about our work
• Manage donations, memberships, and volunteer records
• Communicate updates, newsletters, and event information (if you’ve subscribed)
• Improve our website and user experience
• Meet our legal, regulatory, and reporting obligations
• We will only use your personal information for the purpose it was collected, unless you give us permission to use it for another purpose, or we are required by law to do so.

3. Cookies and Website Analytics

Our website may use cookies and third-party analytics tools (such as Google Analytics) to collect anonymised data about how visitors use our site. Cookies help us understand user behaviour and improve performance.

You can adjust your browser settings to refuse cookies, but some features of the site may not function properly without them.

4. Storing and Protecting Your Information

We take reasonable steps to keep your personal information secure and to prevent unauthorised access, loss, or misuse.
Your data may be stored electronically on secure servers operated by trusted third-party providers within New Zealand or overseas. These providers are required to comply with privacy and data protection standards equivalent to those of the Privacy Act 2020.

We retain personal information only for as long as it is needed to fulfil the purpose it was collected for, or as required by law.

5. Sharing Your Information

We do not sell or rent your personal information to anyone.
We may share information only when:

• It is necessary to complete a service you have requested (e.g. processing a donation)
• It is required by law or to protect legal rights
• You have given consent for it to be shared
• When we work with trusted partners or service providers (such as web hosting, payment processing, or email distribution), we ensure they also meet high standards of privacy and data protection.

6. Accessing and Correcting Your Information

You have the right to:

• Request a copy of the personal information we hold about you
• Ask for corrections if that information is inaccurate or out of date
• Requests can be made by contacting us directly (see Section 8). We may require verification of your identity before releasing information.

7. Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites, and we encourage you to review their privacy policies before providing personal information.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, or wish to request access to or correction of your information, please contact:

Rakiura Whitetail Trust
info@whitetail.co.nz
www.whitetail.co.nz

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our operations, technology, or legal obligations. The most recent version will always be available on our website, with the effective date shown at the top of this page.